After reviewing the Queensland War Memorial Register, you may find memorial details that are incomplete, or you may know of a war memorial that has not been listed. This page provides guidance on how you may provide information on war memorials for inclusion in the Register.

Which War Memorials will be listed in the Register

The war memorials that will be listed in the Register will be those that are the focus of commemorative services or considered significant by the community for the commemoration of those that died and served in wars and conflicts, including peacekeeping missions. A memorial could include a cenotaph, statue, obelisk, column, gate, memorial building or facility, or avenue of trees.

How to start

If you have a war memorial that you think should be included, conduct a search of the Register to ensure that it is not already listed. If the war memorial is not listed, contact the Register staff by email war.memorial.register@publicworks.qld.gov.au with your proposal. The Register staff will be able to advise on the suitability of the memorial and assist you with your submission. Submissions can either supplied through your local Council or direct to the Register staff at the Department of Public Works.

Information you will be asked to provide
Information Required	Explanation	Required fields
LGA	Name of local government authority	Required
Memorial Name	Official name of memorial	Required
Location	Street address or direction to memorial	Required
Suburb/Town	Based on specific post code	Required
Postcode		Required
Description	Appearance/Material/Construction	Required
Inscription	Where inscription is lengthy, include principal words and provide photos of remainder and honour rolls.	Required
Conflicts commemorated	See list below	Required
Memorial type	See list below	Required
Commemorative services held	Timings, dates and organising authority	Optional
Additional information	Limited to a small paragraph (100 words) e.g. Date of dedication, Mason/Architect/Sculptor	Optional
Recorded by	Indicate who recorded the information	Required
Date recorded	Indicate the date information was recorded	Required
Latitude	Degrees + 4 decimals (South) [if available]	Optional
Longitude	Degrees + 4 decimals (East) [if available]	Optional
Image 1	Principal overview of memorial	Required
Caption 1	Brief description of the image	Required
Photographed by	Indicate the name of the photographer/s and the organisation they work for, if applicable	Required
Date recorded	Indicate the date of the photography	Required
Additional images	Images of various aspects of each memorial	Optional
Additional image captions	Brief descriptions of each image	Optional
Photographed by	Indicate the name of the photographer/s and the organisation they work for, if applicable	Optional
Date recorded	Indicate the date of the photography	Optional
Other memorial information	Information additional to above. This may not initially appear on the web pages.	Optional
Local maintenance authority	Who cleans or repairs the memorial?	Optional
Condition of memorial	Describe the structural integrity and legibility of inscriptions.	Optional
Lists of conflicts and memorial types
Conflicts Commemorated	Memorial Types
Sudan, 1885	Artwork/Window
South Africa War 1899-1902	Building
Boxer Rebellion, 1900-1901	Cenotaph/Shrine
First World War, 1914-1918	Column/Obelisk/Pillar
Second World War, 1939-1945	Flagpole
Japan (BCOF), 1945-1954	Garden/Avenue/Tree
Malayan Emergency, 1948-1960	Gate/Arch
Korea, 1950-1953	Gun/War Trophy
Indonesian Confrontation, 1962-1966	Honour Board
Vietnam, 1962-1975	Honour Roll
Gulf War, 1990-1991	Stone/Cairn/Plinth
Somalia, 1992-1994	Place
Peace-Keeping, 1947-Present[1]	Plaque
Unit Memorials	Statue
Other[2]	Structure
	Other
[1] Will include conflicts such as Somalia, East Timor, Bougainville, Sinai, Timor, Iraq, Afghanistan etc
[2] Other – could include memorials related to other nations/miscellaneous memorials i.e. war dogs

Photographic Guidelines

How many photographs are required?

At least one photograph of each memorial showing as much as possible of the principal view is required (Image 1). Ideally, additional photographs will show the memorial from all sides, close ups of plaques / honour rolls and other important features. If there are soldier’s names listed on the war memorial, an image or multiple images of each name plaque is highly desirable. Please ensure when you take a close up that a margin of background is shown about each plaque to allow for cropping if required.

What is the required photograph format?

Digital photographs are preferred, as images will need to be in this format for loading onto a web page. Digital image file can be either TIFF or JPEG taken at the maximum image size available for the camera.

Digital images of at least 2 Megapixels in size are preferred or approximately 1600 x 1200 pixels. Furthermore, camera image quality should be set to at least 'Fine' or 'High' to ensure that the photos taken are of high quality. Lower quality digital images will also be accepted if the image is of sufficient quality and has not been manipulated.

If printed photographs are to be provided they should be printed on quality photographic paper with dimensions of at least 10 x 15 centimetres (the 'normal' size for photographs from a typical 1-hour photo lab). The minimum resolution must be 150 dpi or higher. If the resolution is too low, the printed photograph will look pixellated or blurry when viewed on the website.

Should I re-touch or enhance the photographs before sending them in?

Please only send in ‘copies’ of the original digital images that have not been manipulated.

Submission of information and photographs

Please send information and images to the project team by email to: war.memorial.register@publicworks.qld.gov.au

Include with each image, a caption, the date taken and the details of the photographer with the organisation they belong to if this is applicable. When sending multiple images, please ensure that we can identify the correct detail for each image file.

Please acknowledge that the provision of images and information is also giving authority for their use on the Queensland War Memorial Register website.